Your privacy is important to us. Accordingly, we have developed this policy for you to easily understand how we collect, use, communicate, make use of and disclose personal information. We design and operate our technology and services with our users' protection and privacy in mind, and make every effort to be transparent in our data collection and use practices. If you have questions regarding this Privacy Policy, please contact us at privacy@o2bit.com.
This document explains what information we collect from users of this website, how we use this information, who we share the information with and other privacy and security issues. Wherever we collect user identifiable information, we do so in support of the educational purposes for which O2bit is designed.
For purposes of this Policy, we introduce the definitions of how we characterize users' information: "Personally Identifiable Information" or "PII" is information that can identify a user of this website, including e-mail, name and address. "Anonymous Information" is information that does not enable identification of an individual user. "De-Identified Information" is information from which all personally identifiable components have been removed. Unlike Anonymous Information, De-Identified information is initially collected as Personally Identifiable Information, after which we remove any identifying component to make the information anonymous.
We collect the following types of information:
Email: During the registration process, we ask our users to provide us with an email address. We use this contact information to send users service-related announcements on rare occasions when it is necessary or advisable to do so. For instance, if we perform routine maintenance, we might send an informational email. We may also use this contact information to request feedback on the use of our products and services, to be used to improve the products and services. We will always provide an option to opt out of such communications.
Username and password: Subscribers create a username and password in the registration process, or, if they prefer, we may assign these for them. We use usernames and passwords of subscribers' accounts to authenticate logins, allow access to the paid content and monitor subscription compliance. The username is also used to authenticate users when requesting technical support. The passwords are all encrypted when stored. For more information on our security practices, see "How We Store and Process Your Information" below.
Information collected automatically: We automatically receive and record information on our server logs from a user's browser, including the user's IP address. We use IP addresses to maintain a user's session and we do not store them after the user's session is over. We also use the IP address to check if a user is located in some countries outside of the United States where a country-wide log-in option is activated, and we do not store this information after the initial page load. We do not otherwise combine this information with other PII.
We also use a standard feature found in browser software, called a "cookie", in order to establish and authenticate user sessions, enable access to paid content and monitor potential misuse of the accounts. We do not use cookies to collect Personally Identifiable Information nor do we combine such general information with other PII to identify a user. Disabling our cookies will prevent access to paid content and limit some of the features and functionalities of the website or app. To learn more about browser cookies, including how to manage or delete them, look in the Tools, Help or similar section of your Web browser, or visit allaboutcookies.org.
We do not collect a user's web search history across third party websites or search engines. However, if a user navigates to our website via a web search, their web browser may automatically provide us with the web search term they used in order to find our website. Our website does not honor "do not track" signals transmitted by users' web browsers, so we encourage you to visit these links if you would like to opt out of certain tracking: http://www.networkadvertising.org/choices or http://www.aboutads.info/choices. If you do want to opt out using these tools, you need to opt out separately for each of your devices and for each web browser you use (such as Internet Explorer, Firefox or Safari) on each device.
Third Parties: We may use a variety of third-party service providers, such as analytics companies, to understand usage of our services. We may allow those providers to place and read their own cookies, electronic images known as web beacons or single-pixel gifs and similar technologies, to help us measure how users interact with our services. This technical information is collected directly and automatically by these third parties. If you want to opt out or third party cookies, you may do so through your browser, as mentioned above in Information collected automatically.
Emails received from users: We may retain certain information from users when they send us messages through our system or by email. We only use such information for providing the services or support requested.
Feedback: Certain features we offer include an option to provide us with feedback on your experience. The feedback feature does not identify the user submitting it. The feedback option is voluntary and the information a user submits to us will only be used for improving these features. If we receive personally identifiable information through a feedback form we take steps to immediately discard that information.
We may provide Personally Identifiable Information to our partners, business affiliates and third party service providers who work for O2bit and operate some of its functionalities, such as hosting services, streaming services and credit card processing. These third parties are well-known, established service providers, who are bound contractually to practice adequate security measures and only use your information for the sole purpose of providing the services. These third parties do not have an independent right to share your Personally Identifiable Information. We share Anonymous Information or De-Identified Information about our users for tracking analytical information when using third party web analytical tools. We may use or share Anonymous Information or De-Identified Information for educational research purposes, to evaluate the educational benefit of using our services or to improve our services.
We will NOT share any information for marketing or advertising purposes.
We reserve the right to disclose Personally Identifiable Information if we are required to do so by law or if we believe that disclosure is necessary to protect our rights, protect your safety or the safety or others, investigate fraud and/or comply with a judicial proceeding, court order, subpoena or legal process.
We also reserve the right to transfer your Personally Identifiable Information in case of a corporate restructuring (such as a merger or acquisition), as long as the receiving entity adopts this privacy policy that applies to your information.
We strive to maintain security policies and procedures that are designed to protect your information.
We take extra measures to ensure the safety of PII and Student Records and apply a Secure Sockets Layer (SSL or HTTPS) encrypting technology to establish and ensure that all data passed between the server and the browser remains encrypted.
Only limited O2bit personnel have access to the database, and they only access the database when necessary to provide services.
We follow standardized and documented procedures for coding, configuration management, patch installation and change management for all applicable servers and we audit our practices at least once a year.
While we strive to maintain best industry-standard privacy and security practices, it should be noted that no industry system is fail proof. In the event we learn of an actual data breach, loss or disaster, we have established a Disaster Recovery Plan, which includes notifying the affected subscriber, and as appropriate, coordinating with the subscriber to support its notification of affected individuals, students and families when there is a substantial risk of harm from the breach or a legal duty to provide notification.
We carefully choose our business partners and associate only with reliable partners who demonstrate a commitment to users' privacy and who share our commitment to education.
O2bit is responsible for the processing of personal data it receives, under the Privacy Shield Framework, and subsequently transfers to a third party acting as an agent on its behalf. O2bit complies with the Privacy Shield Principles for all onward transfers of personal data from the EU, including the onward transfer liability provisions.
Following termination or deactivation of an account, O2bit will retain all user generated content (under the FreeBSD 2-Clause License), but any and all user data will be deleted promptly. We maintain anonymized or aggregated data, including usage data, for analytics purposes.
Upon request, O2bit will provide you with information about whether we hold any of your personal information. You may access, correct, or request deletion of your personal information by contacting us at access@o2bit.com. We will respond to your request within a reasonable timeframe.
We constantly strive to provide the best services. Changes to this policy may be required to keep pace with changing technology and threats, and as new or changed services are released. We expect most such changes to be minor, but there may be cases where changes may be more significant. In such cases, we will send an email notification to all affected users.
Posting the modified Privacy Policy on this website or app and providing notice as stated above will give effect to the revised terms. Your continued use of this website or app indicates your acceptance of any revised terms. If you do not agree to the revised policy, please refrain from using this website or app and/or leave this website or app.
If we make material changes to how we collect and use personal information from children under age 13, we will notify the school or the parents, as applicable, by email in order to obtain verifiable parental consent for the new uses of the child's Personal Information.
If you have any questions or concerns about this Privacy Policy, please contact us at privacy@o2bit.com.
If you wish to report a security breach, please contact us at security@o2bit.com.
This policy was last updated on September 28th, 2024.